Junior Project Manager or Admin Assistant? Thoughts

N2IT

Customer Responsibilities:

• Assist in the understanding of our customer’s purchase order requirements, systems and process requirements to add value and build customer loyalty
• Assist with coordination of required documentation submittals, product status updates, shipping releases, and shipping confirmation to meet the project schedule.
• Identify, build, and maintain relationships with the Project Manager and the customers’ purchasing, expediting, and operations staff.
• Assist in the tracking, and submittal of required documentation to customers.

Corporate Responsibilities:

• Embrace and reflect Companies Core Values.
• Achieve basic knowledge of the products and services that Companies deploys at customer sites.
• Understand the process, tools, systems, and technologies necessary to assist in order fulfillment and support required schedules.
• Effectively document and communicate project status to the Project Manager.

Principal Responsibilities:

• Understand Companies and our Principal’s key differentiation and value proposition to our customers.
• Work with the Project Manager, Process Management, and other equipment sub-suppliers to obtain correct documentation, order management releases, and communicate changes or additional customer requirements.
• Assist with expediting orders for Process Management and other sub-suppliers, as required, in order to maintain schedules and meet customer expectations.

Internal Responsibilities:

• Perform all duties defined by the PPS manager.
• Complete the assigned tasks required for successful order completion. Track and communicate project information as defined by the PPS manager. Assist in reviewing all order related questions from order entry detailers, pricing departments, or project team members.
• Responsible for order entry process and completion; work with Project Manager for resolution or correction.
• Maintain invoicing and billing for Installed base contracts, support and parts, maintain yearly spreadsheets of contracts to be billed and insure timely and accurate monthly billing of contracts.
• Maintain project data within the Companies business system and issue monthly project reports.
• Set up new projects in time accounting and create checklists for all projects to verify information by project and type
• Plans and coordinates project scheduling, budgeting, and administrative tasks.
• Supports the project staff by facilitating project logistics such as meetings, conference rooms, conference calls, etc.
• Takes meeting minutes and action items during meetings and performs basic follow-up.
• Assists in development of presentations.

N2IT

Parts sounds like Project Coordination, but other parts sound very admin assistant.